FESTIVAL RULES

Festival Rules
The application must be postmarked by May 12, 2011. Only completed application packages containing all items listed on the previous page will be accepted. No late applications will be considered. Artist notification will be mailed out by June 20, 2011. No status information will be given out in person, by mail or by telephone prior to that date.

Artists may withdraw from the Downtown Festival & Art Show and receive a refund of the booth fee (less $20), if a written request is received before August 15, 2011. No refunds will be issued after that date.

Artists must be present for the duration of the show: 10 a.m. to 5 p.m., November 12 & 13, 2011. Work must be exhibited both days — no exceptions. All exhibits must be original work done by the exhibiting artists and offered for sale. Application for works of a collaborative nature must include all artists’ names. One booth per artist; a limited number of double booths may be approved upon availability. No dealers, agents, stand-ins or proxies allowed. Only work representative of the artists’ slides will be permitted. To protect against misrepresentation, all slides will be retained by the Festival Committee until the conclusion of the event. If exhibited works differ significantly from the slides submitted, the artist may be asked to leave and will forfeit fees. Slides not selected by the pre-jurors will be returned to the artist.

Booth fees are due on July 25, 2011. If fees are not paid by the deadline your booth will be given to an artist on the wait list. Artists will be notified by mail of their booth space number and location, along with exhibitor information about check-in, set-up and parking no later than August 8, 2011. Booth requests are fulfilled on a first-paid first-serve basis. Check-in and set-up is Saturday morning only – no set-up is allowed on Friday night. No changes in booth spaces will be allowed without approval of Linda Piper, Festival Coordinator.

Each exhibiting artist must check-in and provide picture I.D. on Saturday morning before set-up. Space will be forfeited if artist fails to appear with I.D. during check-in hours.

All work and artist belongings, including chairs, must be contained within the assigned booth space. Exhibitors are responsible for keeping their area clean during and after the show. Electricity is not available. Artists are required to display official card bearing their name, space number and city residence for the duration of the Festival.

Parking and traffic are not permitted in show area after 9 a.m. on Saturday. The streets will remain closed on Saturday night and security will be on site. Although artists, at their discretion, will be allowed to leave exhibitor displays on the street overnight on Saturday, the City of Gainesville is not liable for any loss. The streets will reopen to the public at 8 p.m. on Sunday evening, and all booths must be dismantled and removed by this time.

Country crafts are non-competitive only. The following are not eligible for exhibit: works which are mass-produced or manufactured; made from commercial molds, kits or patterns; commercial displays; taxidermy; crocheting; knitting; velvet painting; manufactured or kit jewelry; candles; ceramics cast from commercial molds and art supplies.

Bicycles, roller skates, rollerblades and skateboards are prohibited from the Festival. Animals are prohibited within the confines of the show.

All rules will be strictly enforced. The Festival Committee reserves the right to prohibit display of work deemed unacceptable. Failure to follow these rules will result in ineligibility for this and future shows and any prize award. Show committee reserves the right to make final interpretation of the rules.

The 2011 artist application can be downloaded using the links below. To obtain a hard copy, please send your address to piperlr@cityofgainesville.org to be added to the mailing list.

Downloadable Application
(Requires the free Adobe Acrobat)